CHARMAINE YABYABIN
Matala, Ibaan, Batangas,CALABARZON
Summary
Combines accounting, administration and business ownership experience to support accurate financial control and smooth daily operations. Coordinates payroll, tax returns, bank transactions and reporting with precision, while keeping documents and workflows well managed. Strengthens teams through trusted support, organised working practices and a calm, customer-focused approach.
Overview
2
2
Languages
1
1
Certification
14
14
years of professional experience
Work History
Owner
Chacha Pet Grooming Services
07.2023 - 10.2026
- Oversaw operations, ensuring high customer service standards and operational efficiency were maintained.
- Cultivated a loyal customer base by delivering exceptional after-sales support and handling complaints effectively.
- Ensured compliance with local animal welfare and business regulations.
- Handled pets with compassion and safety during every grooming session.
- Observed and responded to individual pet needs, enhancing understanding of behaviour, breeds, and grooming techniques.
- Controlled expenses and allocated financial resources to reach budget goals.
Accountant
Star Seiki Philippines, Inc.
07.2021 - 12.2022
- Managed tax return submissions and ensured timely payments
- Files, pay and Report all company tax returns of 1601C, 2550M, 1601E, 2550Q, and 1702Q online through eBIR Forms
- Processed payroll for employees accurately, ensuring compliance with regulations and timely disbursement
- Processed bank transactions efficiently
- Managed accounts receivable and payable processes to ensure timely cash flow and accurate financial reporting
- Compiled monthly cash flow reports to support financial analysis and decision-making
- Coordinate with the external auditor for the yearly audit
- Preparation and submission of BIR Alphalist included the (2316 of employees)
- Processing of SSS, Pag-ibig and Philhealth monthly contribution through EGOV
- Preparation of Monthly Report through excel file sending to Japan
- Coordinated with clients on collections and invoices
- Ensures the availability of cash-on-hand to support the smooth operations of other departments (Pettycash)
- Recorded entries in general ledgers
- Coordinate to BIR and process all BIR concerns
Accountant / Executive Assistant / Admin / HR
Villa Vicenta Farms, Inc.
02.2019 - 12.2020
- Preparing reports, maintaining employee records, filing and organising documents and performing bookkeeping task
- Prepare salaries of the employees and monthly contributions (SSS, Philhealth and Pag-IBIG)
- Prepared and submitted BIR Alphalist, including employee 2316 forms, to ensure compliance with tax regulations
- Handling of administrative task related to hiring and managing employees
- Coordinated administrative support for employees, overseeing salary and benefits inquiries to ensure timely resolution
- Processing all transactions related to the bank
- Provide monthly report (cashflow)
- Provide Quarterly Financial Report to external auditor
- Coordinate with the external auditor for the yearly audit
- Transferring of Titles (old/new owner)
- Prepare Revenue & Expense Budget for the succeeding year
- Recording of Financial Transaction in ERP System
- Coordinating to Projects Manager regarding invoices concerns
- Processed visa applications and coordinated travel arrangements, including flights and hotel bookings, to facilitate executive travel
- Completed diverse tasks assigned by the President and CEO to support daily operations.
- Answering phone calls from inside & outside the company
- Accommodating emails to employees and related companies concerns
- Ensures the availability of cash-on-hand to support the smooth operations of other departments
Accountant / Executive Assistant / Admin / HR / Purchaser
CTL Group
Doha
10.2015 - 05.2018
- Oversaw accounts receivables processes to secure timely payment collections, enhancing cash flow management.
- Issuing Sales Invoice through ERP System
- Follow up collections to the clients, sending SOA, issuing of receipts, prepare deposit slip for the collected cheques.
- Managed accounts payables to ensure timely payment to suppliers.
- Receiving Invoices from the suppliers
- Preparing Payment Vouchers and cheques for payment to suppliers through ERP system
- Making reports for Aged Payable every month
- Prepares Petty Cash Disbursement and record it in ERP System
- Prepares Computation of Depreciation , Salaries and Provisions every month
- Make Bank Reconciliation every end of the month through ERP System
- Prepare Income Statement every end of the month
- Sourced and evaluated suppliers for cost-effective purchasing options, ensuring optimal procurement.
- Get 3 Quotations from different suppliers for price comparison in purchasing an items - Prepare Purchase Order - Follow up suppliers regarding the status of the orders
- Managed correspondence and maintained office files to facilitate effective communication and organisational efficiency. - Answer incoming calls and entertain inquiries, taking memos and maintaining files.
- Revolve around managing and distributing information within an office, ensures the smooth flow of information from one part to the other departments. Managed incoming and outgoing correspondence and greeted clients and customers.
- Preparing Job Orders (check the Job Order no., Company name, Quotation no., Company Address, Contact Person, email address, ref. number, description and amount)
- Processing of employees time sheet every end of the month
- Monthly computation of the final average and amount for the Key Performance Incentive of the employees.
- Doing the initial interview with the applicants - Prepares Offer Letter (Basic, Transportation Allowance, Accommodation and Other Allowance)
- Give Introduction for the newly hired employees - Coordinate to immigration department for the processing of working visa and employment visa of the newly hired employees. - Review the renewal of contracts for Insurance and other suppliers contract
- Processing the cancellation of terminated / resigned employees - Preparing Company Memos, Salary Certificates, No Objection Certificates, Employees Certificates.
Accountant / Admin / Receptionist
Discovery 21 Properties LLC
Dubai
10.2014 - 10.2015
- Prepares employees salary.
- Collected cash and cheques from clients, ensuring timely processing and secure handling.
- Depositing cheques to the bank.
- Coordinated with suppliers on invoices and cheque issuance, facilitating prompt payments.
- Prepared and processed lease contracts for clients in a timely manner.
- Answered phone calls to address client inquiries, providing information and assistance.
- Assisted sales agents with client interactions.
Accounting Staff - Accounts RECeivable
Rhumba Inc.
07.2013 - 09.2014
- Generated reports from Peachtree, including aged receivables, summary of accounts, and sales report for internal and external stakeholders.
- Updating of customers payment to Peachtree.
- Receiving and Checking remittance report and payments of customers from TSR and Delivery.
- Monitoring of Sales Invoice Blue Copies.
- Filing Documents of Collection Summary, Aged Receivables, Transmittal Forms, Green and Blue Copy of Sales Invoice.
- Managed cheques for supplier payments, employee salaries, and loan repayments within Peachtree System, ensuring timely processing for various departments.
- Recording and Monitoring of Cheque Register.
- Depositing of cheques on respective accounts to customers and employees.
- Processing reimbursements for petty cash expenses incurred by sales agents and engineers, maintaining accurate records for accountability.
- Filing of Cheque Vouchers and Monthly Reports.
- Checking of Sales Invoice from Logistics Department.
- Checking Price of Sales Order from Logistics Department.
- Generating and Sending Updated Sales for the week from Peachtree System
- Recording of used cheques on cheque booklet.
Office Staff
Ibiden Philippines
05.2012 - 05.2013
- Generated purchase requests for utility spare parts and consumables, ensuring timely procurement.
- Resolved purchase request issues by coordinating effectively with requestors, suppliers, and accounting sections.
- Coordinates with spare parts, purchasing and planning for uploading of new items on the system.
- Managed inventory of consumable items, including bunny suits, safety shoes, booties, and company uniforms, to ensure availability.
- Withdraw Consumables and Office Supplies at Central Warehouse.
- Updates and prepares summary of consumables for weekly and monthly report.
- Updated and monitored the status of work requests to ensure timely completion.
- Updates appropriately the weekly attendance report: Overtime, SL, VL and Tardiness.
- Coordinates Training Schedule for Utility members.
- Contributed to staff meetings and training sessions, fostering better team collaboration.
- Proposes programs for continual improvements of area.
- Maintains an awareness and observation of Environment, safety and Health
- Executed additional tasks assigned by the immediate superior.
- Prepares and summarises Approved Payments.
Education
Bachelor of Science - Accounting Management
Batangas State University
Batangas City01-2012
Skills
- Financial reporting
- Payroll administration
- Invoice processing
- Record keeping
- Purchaser
- Business operations
- Human Resource
- Administrator
- Executive Assistant
- Customer service
- Client relationship building
- Negotiation
- Accountant
Languages
Tagalog
English
Certification
Drivers License (Non-Professional), All about train Law and Latest BIR Implementing Regulations and Tax Amnesty Act Seminar (2019)
Licenses and Certification
All about train Law and Latest BIR Implementing Regulations and Tax Amnesty Act Seminar (2019)
Personal Data
- Age: 34 yrs old
- Place of Birth: Matala, Ibaan, Batangas
- Height: 5'5 ft.
Timeline
Owner
Chacha Pet Grooming Services
07.2023 - 10.2026
Accountant
Star Seiki Philippines, Inc.
07.2021 - 12.2022
Accountant / Executive Assistant / Admin / HR
Villa Vicenta Farms, Inc.
02.2019 - 12.2020
Accountant / Executive Assistant / Admin / HR / Purchaser
CTL Group
10.2015 - 05.2018
Accountant / Admin / Receptionist
Discovery 21 Properties LLC
10.2014 - 10.2015
Accounting Staff - Accounts RECeivable
Rhumba Inc.
07.2013 - 09.2014
Office Staff
Ibiden Philippines
05.2012 - 05.2013
Bachelor of Science - Accounting Management
Batangas State University