Charlotte Unisa
Administrative Officer
MUNTINLUPA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
4
4
years of professional experience
12
12
years of post-secondary education
Work History
ADMINISTRATIVE OFFICER
TUKOD FOUNDATION INC.
PARANAQUE
09.2019 - 11.2023
- Manage Accounts and perform Bookkeeping
- Monitored progress of project and make adjustments as necessary to ensure successful completion of project
- Facilitated costing of projects, procurements and purchasing Facilitated funding requests and liquidation of projects
- Supervised/handled special projects and activities as assigned from time to time
- Represented foundation in seminars and meetings
- Facilitated and coordinated filing of foundation’s application to government accreditation and other government agencies
- Developed and maintained comprehensive and systematic filing system, inventory and or database.
- Coordinated scheduling of meetings, travels, events and other activities
- Maintained and managed social media and website accounts of foundation
- Performed other tasks and functions as may be require
- Implemented, managed and coordinated project reports, schedules, meeting, logistical arrangements
- Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies, placing orders for supplies
- Answer and direct phone calls
- Maintain contact list and manual filing system
- Handle Multiple projects
- Reply to email, telephone or face to face inquiries
- Photocopy and print out documents on behalf of other colleagues
- Facilitate personal schedule and household expenses of my boss.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
ADMINISTRATIVE ASSISTANT IV
OFFICE OF THE PRESIDENTIAL ADVISER ON THE PEACE PROCESS (OPAPP)
7 2015 - 2 2017
- Coordinated and processed travel requirements for staff i.e
- T.A, memo, justifications, ticket request, security coordination (LSU)
- Document and archived financial document of Communications Unit
- Schedule and Coordinates Staff and other meetings
- Schedule appointments and Maintain Calendars
- ZambaSulta Liaison Officer
- Act as point of contact for internal and external clients.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources
Education
LYCEUM OF ALABANG
01.2011 - 04.2014
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COL. RUPERTO ABELLON NATIONAL HIGH SCHOOL
01.2007 - 04.2010
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GUISIJAN ELEMENTARY SCHOOL
01.2001 - 04.2006
Skills
Documentation and Recordkeeping
Coordination
Project Management
Order Placement
Customer and client relations
Travel administration
Workflow Planning
Word Processing
Event Coordination
Administrative Procedures
Recordkeeping
Document Control
Travel Arrangements
Appointment Coordination
Documentation and Recordkeeping
Competencies Skills
- Facilitated costing of projects, procurement and purchasing
- Facilitated funding requests and liquidation of projects
- Maintained a comprehensive and systematic filing system, inventory and/or database
- Create and maintain filling systems, typing, copying, binding and scanning both electronic and physical
- Manage Accounts and perform Bookkeeping
- Manage Households and Personal concern
- Maintains supplies inventory by checking stock to determine inventory level and anticipating needed supplies, placing orders for supplies
- Answer and direct phone calls
- Maintain contact list and manual filing system
- Handle Multiple projects
- Reply to email, telephone or face to face inquiries
- Photocopy and print out documents on behalf of other colleagues
- Facilitate personal schedule and household expenses of my boss
Timeline
ADMINISTRATIVE OFFICER
TUKOD FOUNDATION INC.
09.2019 - 11.2023
LYCEUM OF ALABANG
01.2011 - 04.2014
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COL. RUPERTO ABELLON NATIONAL HIGH SCHOOL
01.2007 - 04.2010
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GUISIJAN ELEMENTARY SCHOOL
01.2001 - 04.2006
ADMINISTRATIVE ASSISTANT IV
OFFICE OF THE PRESIDENTIAL ADVISER ON THE PEACE PROCESS (OPAPP)
7 2015 - 2 2017