CHARLES EMERSON EJE
Imus,Philippines
Summary
Organised administrator overseeing filing systems, document control and data entry for accurate record-keeping. Coordinates scheduling, office supplies and correspondence to enhance team operations. Prepares meeting agendas, takes minutes and drafts correspondence for clear documentation of decisions. Facilitates communication with clients, suppliers and internal teams to resolve requests and maintain professional relationships.
Overview
1
1
Certification
3
3
years of professional experience
Work History
Administrative Assistant IV
Bureau of Immigration
07.2024 - Current
- Maintained comprehensive filing systems, both digital and paper-based, for easy retrieval of documents.
- Managed confidential information with discretion, upholding data protection standards.
- Supported office operations by taking on ad-hoc clerical duties.
- Managed diary for senior staff, scheduling meetings and appointments to maximise efficiency.
- Prepared and edited correspondence, reports, and presentations to support executive communication.
- Scheduled and prepared for board meetings, including preparing agendas and taking minutes.
- Liaised with clients and suppliers, fostering positive relationships and facilitating smooth operations.
- Compiled and submitted reports detailing departmental performances and identifying areas for improvement.
- Implemented filing system upgrades, transitioning to electronic document management to enhance accessibility and reduce waste.
- Developed and implemented new administrative systems, improving efficiency and productivity across the team.
- Monitored office supplies inventory, placing orders to avoid shortages and maintain operational flow.
- Responded to incoming requests for information or forwarded to appropriate individual.
- Facilitated inter-departmental communication, acting as a key point of contact to streamline processes.
- Processed large amounts of data and independently resolved discrepancies.
- Maintained stringent records of external correspondence.
- Proofread and corrected different types of documentation.
- Proofread documents and correspondence to ensure accuracy and professionalism in external communications.
- Sorted physical and digital information and sent to correct locations or personnel.
- Scanned new documentation into system and classified data using standard codes.
- Digitised important information to improve accessibility.
- Prepared routine business correspondence for office staff.
- Communicated ideas clearly across multiple channels to assist staff.
- Prepared routine business correspondence for office staff.
Government Intern Program
Department of Labor and Employment
02.2024 - 04.2024
- Gathered and defined user requirements for system updates.
- Assisted in the development of IT policies and standards to govern the use of technology resources.
- Oversaw the migration of data to new systems, ensuring a seamless transition with minimal impact on business operations.
- Monitored system performance to identify weaknesses, bottlenecks and inefficiencies.
- Managed the resolution of technical issues, providing timely support to minimise downtime.
- Implemented software updates and patches to enhance system security and performance.
- Prepared and updated system specifications to support developers.
Intern
Department of Labor and Employment
09.2023 - 11.2023
- Contributed to project management tasks, tracking progress and coordinating with team members for timely completion.
- Collaborated with management and team members on end-to-end project needs, organising materials, facilitating communication and proofreading work.
- Participated in brainstorming sessions, offering innovative ideas for project improvements and problem-solving.
- Provided administrative support to multiple departments, aiding in the smooth running of day-to-day operations.
- Maintained organised and updated file systems for easy staff use.
- Shadowed daily activities of office staff to gain understanding of scope of work.
Education
Bachelor of Science - Information Systems
DE LA SALLE - COLLEGE OF SAINT BENILDE
Manila01-2024
BASIC EDUCATION -
ADAMSON UNIVERSITY
01-2019
BASIC EDUCATION -
ADAMSON UNIVERSITY
01-2013
Skills
- Document management
- Records management
- Data entry
- Microsoft Office proficiency
- Filing knowledge
- Records maintenance
- Administrative support
- Office organisation
- Task flexibility
- Attention to detail
- Executive communication
- Client relations
- Organisational skills
- Typing speed and accuracy
- Microsoft Office
- Filing knowledge
- Typing speed and accuracy
Certification
DRIVER'S LICENSE N/A 2023-04-26 LTO POST OFFICE N10-23-001930 2027-06-11, Civil Service Professional 85.1 2024-03-03 QUEZON CITY HIGH SCHOOL N/A N/A
VIII. OTHER INFORMATION
Basketball, Video Games
Hobbies and Interests
Basketball, Video Games
VI. VOLUNTARY WORK OR INVOLVEMENT IN CIVIC / NON-GOVERNMENT / PEOPLE / VOLUNTARY ORGANIZATION/S
- Naval Citizenship Advancement Training, Chief Petty Officer III, 2018, 2019
- Association of Information Management, Logistics Staff, 2019, 2020
- ISO, Iso Focal Person, 2025, 2026
- ANTI-RED TAPE ELECTRONIC MANAGEMENT INFORMATION SYSTEM, Basic Encoder, 2025, 2026
- FOCAL PERSON FOR RELOCATION, IT Support Custodian, 2025, 2026
VII. LEARNING AND DEVELOPMENT (L&D) INTERVENTIONS/TRAINING PROGRAMS ATTENDED
- Anti-Trafficking in Persons Act of 2022
- Republic Act No. 11313: Safe Spaces Act or Bawal Bastos Law
- Anti-Violence Against Women and Their Children Act of 2004
- WSI x Delsan Tech Session - Tech Forward
- Master of Delegation
- Awareness and Compliance to Republic Act 9470
- Electronic Records Management Policy
- Japanese Lesson in Japan
- Hanwa Company Visit in Wakayama Japan
- Recycling Company Visit in Japan
- Naval Citizenship Advancement Training
Timeline
Administrative Assistant IV
Bureau of Immigration
07.2024 - Current
Government Intern Program
Department of Labor and Employment
02.2024 - 04.2024
Intern
Department of Labor and Employment
09.2023 - 11.2023
Bachelor of Science - Information Systems
DE LA SALLE - COLLEGE OF SAINT BENILDE
BASIC EDUCATION -
ADAMSON UNIVERSITY
BASIC EDUCATION -
ADAMSON UNIVERSITY