Carlota Acobera
Metro Manila
Summary
Professional with results-driven mindset, specializing in executive support and administrative management. Skilled in managing complex schedules, coordinating virtual meetings, and optimizing workflows. Strong emphasis on team collaboration and adaptable to evolving needs. Recognized for effective communication, problem-solving abilities, and proactive approach to tasks.
Overview
5
5
years of professional experience
Work History
Virtual Executive Assistant
Remotual
Chicago, IL USA (Remote)
05.2023 - 05.2025
- Liaised effectively between executives and other departments or external contacts for successful collaboration.
- Improved efficiency of administrative tasks by implementing organizational systems and automating processes.
- Expedited resolution of issues arising from daily operational activities with prompt attention to detail.
- Maintained a professional online presence for executives by managing social media accounts and email correspondence.
- Optimized time management for executives by handling travel arrangements and itineraries.
- Enhanced communication between departments by coordinating meetings and sharing relevant information.
- Streamlined executive schedules by efficiently managing appointments and prioritizing tasks.
- Filed paperwork and organized computer-based information.
Virtual Acquisition Specialist for Real Estate
Rapid Assistants
USA Remote
01.2022 - 04.2023
- Sourced, analyzed, and evaluated property leads through multiple online platforms, cold calling, and inbound inquiries.
- Conducted preliminary property assessments using tools like Zillow, PropStream, and county records to determine market value and ARV.
- Built rapport with property owners, motivated sellers, and investors via phone, email, and virtual meetings.
- Negotiated purchase prices and contract terms to secure profitable deals for wholesale, fix-and-flip, or buy-and-hold strategies.
- Prepared and sent contracts using digital signature tools (e.g., DocuSign), ensuring all documentation was complete and legally compliant.
- Collaborated with dispositions teams, title companies, and legal advisors to ensure a smooth transaction process from contract to close.
- Managed a pipeline of active leads and followed up consistently to convert prospects into signed contracts.
Real Estate Executive Assistant
Pacific Escapes
San Diego, CA USA (Remote)
01.2020 - 10.2022
- Coordinated all aspects of the real estate transaction process from contract to closing, ensuring accuracy and timeliness.
- Managed digital document flow, including contracts, disclosures, addendums, and escrow instructions using DocuSign.
- Opened and monitored escrow and title processes, maintaining clear communication with title companies, lenders, agents, and clients.
- Tracked all transaction deadlines and contingencies, ensuring all parties met contractual obligations.
- Updated clients and team members regularly with transaction status reports and timeline reminders.
- Utilized CRM tools and transaction platforms to input, track, and manage transaction progress.
- Delivered exceptional customer service by providing timely updates and addressing questions or concerns during the transaction lifecycle.
Education
Bachelor of Arts - Liberal Arts
The University of Manila
Manila, Metro Manila, Philippines06-2010
Skills
- Systematic data organization
- Document formatting
- CRM management
- Efficient meeting coordination
- Scheduling coordination
- Effective email organization
- Customer engagement
- Client relationship management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Advanced (C1)
Timeline
Virtual Executive Assistant
Remotual
05.2023 - 05.2025
Virtual Acquisition Specialist for Real Estate
Rapid Assistants
01.2022 - 04.2023
Real Estate Executive Assistant
Pacific Escapes
01.2020 - 10.2022
Bachelor of Arts - Liberal Arts
The University of Manila