Beatrize Cailles
.
Taguig, Metro Manila
Summary
Proven leader with extensive experience in office administration and document management at Angels School Taguig. Excelled in enhancing team collaboration and optimizing operational efficiency, leading to significant improvements in project completion rates. Skilled in multitasking and problem-solving, adept at driving results through meticulous attention to detail and effective decision-making. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. And I'm currently active as a fashion influencer, leveraging social media to promote brands and engage with audiences.
Overview
3
3
years of professional experience
Work History
Administrative Head
Angels School Taguig
03.2023 - Current
- Oversaw the hiring process for new employees, contributing to a talented and productive workforce.
- Optimized file management systems, leading to increased accessibility of important documents across the organization.
- Maintained accurate records of company policies and procedures, ensuring compliance with relevant regulations.
- Reduced expenses by negotiating contracts with suppliers and consolidating services when possible.
- Verifying data accuracy in reports generated by other team members before submitting them to senior management helped avoid errors.
- Enhanced communication between departments through regular meetings and effective information sharing practices.
- Ensured timely completion of projects by tracking deadlines; adjusting priorities if needed so teams could stay on target.
- Created Excel and PowerPoint presentation materials for demonstrations and client and upper management meetings.
- Planned and scheduled office meetings, conferences, interviews, orientations, and training sessions.
Secretary
Innerwheel Club of the Philippines
03.2021 - 10.2023
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Created and updated records and files to maintain document compliance.
- Answered multi-line phone system and enthusiastically greeted callers.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Scheduled appointments and conducted follow-up calls to clients.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Entered data into system and updated customer contacts with information to keep records current.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Improved document processing times by implementing digital archiving systems and reducing paper waste.
- Increased staff productivity with efficient meeting coordination and streamlined agenda preparation.
Education
High School Diploma -
St.Andews School
475 Quirino Ave, Parañaque, 1700 Metro Manila 04.2001 -
Skills
Office Administration
Languages
Chinese (Mandarin)
Beginner (A1)
Timeline
Administrative Head
Angels School Taguig
03.2023 - Current
Secretary
Innerwheel Club of the Philippines
03.2021 - 10.2023
High School Diploma -
St.Andews School
04.2001 -
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