ARIEL CANEDO

Audit Planning and Execution

• Develop and implement risk-based annual audit plans.
• Conduct operational, financial, compliance, and special audits.
• Evaluate internal controls, systems, and procedures for effectiveness and efficiency.
• Perform audit testing, documentation, and analysis.

Compliance and Risk Management

• Assess compliance with company policies, cooperative by-laws, SOPs, and applicable laws and regulations.
• Identify risks, control gaps, and instances of non-compliance.
• Monitor recurring audit issues and validate corrective actions.

Reporting

• Prepare clear and concise audit reports highlighting findings, risks, and recommendations.
• Present audit results to Management and the Audit Committee.
• Follow up on management action plans and report unresolved issues.

Advisory and Improvement Role

• Recommend improvements to internal controls and operational processes.
• Provide advisory support on new systems, policies, and projects without compromising independence.
• Promote a culture of accountability, transparency, and good governance.

Coordination and Documentation

• Coordinate with external auditors and regulatory examiners as needed.
• Maintain complete and accurate audit working papers and records.
• Ensure confidentiality and integrity of audit information.

Other Responsibilities

• Conduct special investigations as requested by Management or the Audit Committee.
• Perform other audit-related duties as assigned.

Accounting Records and Documentation

• Assist in maintaining accurate and complete accounting records.
• Prepare, organize, and file accounting documents and supporting schedules.
• Ensure proper documentation of transactions in compliance with company policies.

Accounts Payable and Receivable

• Assist in processing accounts payable, including verification of invoices, vouchers, and supporting documents.
• Monitor accounts receivable and assist in recording collections and billing.
• Prepare schedules of outstanding payables and receivables.

Cash and Bank Transactions

• Assist in the preparation of cash vouchers, check vouchers, and journal entries.
• Record cash receipts and disbursements.
• Assist in bank reconciliation and monitoring of bank balances.

Data Entry and System Updates

• Encode financial transactions into the accounting system accurately and timely.
• Update ledgers, subsidiary records, and spreadsheets.

Payroll and Employee-Related Transactions

• Assist in payroll preparation, deductions, and related reports.
• Help maintain employee records related to salaries, allowances, and benefits.

Reports and Schedules

• Assist in preparing financial reports, schedules, and summaries as required by management.
• Provide supporting documents for internal and external audits.

Compliance and Internal Control

• Ensure compliance with accounting policies, procedures, and internal controls.
• Support audit activities by providing requested documents and explanations.

Other Duties

• Perform other accounting-related tasks as assigned by the Accountant or Finance Manager.

• Develop a system for Records safekeeping.
  A. Familiarize with the existing collection of documents in the Records Room.
  B. Classify Records
  C. Create Records Database
• Manage the collection of Records & provide services to authorized team members who need assistance when borrowing Records.
  A. Control access in the Records Room
  B. Acquire new materials for the Records Room
• Maintain orderliness, completeness and security of Records.
  A. Implement 5s (Sort, Segregate, Sanitize, Standardize, Self-Discipline)
• Audited files/documents before filing in the Records Room.
  A. Confirm and verify the completeness and correctness of documents.

• Monitor daily car releases.
• Encoding and posting daily car releases on DMS ERALINK.
• Update vehicle purchases from Toyota Motors Philippines (TMP).
• Routing of documents and check the following: Vehicle Sales Invoices, Vehicle Delivery Note, Vehicle Accessories Delivery Note Freebies, Warranty Booklet, Insurance Policy, Permit to Travel and stencils.
• Monitor monthly inventory car purchases.
• Checking of warranty registration cards.
• Making monthly report for car purchases and releases.
• Issuing of gate pass for the customer s.
• Filling vehicle sales invoices monthly.
• Monitoring of vehicle sales invoices purchase from Toyota Motors Philippines (TMP).
• Review the accuracy and completeness of documentary requirements before the release of vehicles.
• Assist the vehicle sales operation accountant in preparing the monthly and annual financial reports of vehicle sales operations.
• Prepared the monthly and annual financial reports of the vehicle sales operations.
• Strictly implementing internal controls to ensure proper accounting of vehicle sales transactions and create new controls, if deemed necessary.
• Sort and file all documents and reports relating to the above mentioned functions.
• Record and post the following transactions on Dealer Management System (DMS):
  A. Vehicle Sales Invoice
  B. TMP Vehicle Sales Invoice
• Daily gather the following documents concerning the operation of vehicle sales department:
  A. Vehicle Sales Invoice
  B. Vehicle Sales Proposal
  C. Vehicle Delivery Note
  D. TMP Vehicle Sales Invoice
  E. Summary of Vehicle Releases

• Review cash balances on hand against actual cash disbursed.
• Properly monitor and release cash advances.
• Record the cash advances released on a daily basis.
• Monitor and checks all liquidations.
• Prepare a summary of daily petty cash disbursement.
• Conduct daily cash count every morning before receiving any transactions.
• Record cash advances releases in the cash advances monitoring sheets.
• Checking the computation of overtime attendance of all TMs before forwarded to Administration department

• Monitor daily car releases.
• Encoding and posting daily car releases on DMS ERALINK.
• Update vehicle purchases from Toyota Motors Philippines (TMP).
• Routing of documents and check the following: Vehicle Sales Invoices, Vehicle Delivery Note, Vehicle Accessories Delivery Note Freebies, Warranty Booklet, Insurance Policy, Permit to Travel and stencils.
• Monitor monthly inventory car purchases.
• Checking of warranty registration cards.
• Making monthly report for car purchases and releases.
• Issuing of gate pass for the customer s.
• Filling vehicle sales invoices monthly.
• Monitoring of vehicle sales invoices purchase from Toyota Motors Philippines (TMP).
• Review the accuracy and completeness of documentary requirements before the release of vehicles.
• Assist the vehicle sales operation accountant in preparing the monthly and annual financial reports of vehicle sales operations.

• Encode payment transactions transacted from affiliated companies.
• Prepared cash vouchers.
• Prepared checks for suppliers allocated for the week.
• Prepared checks for payroll, disbursement and cash advances.
• Prepared deposits, withdrawals, and fund transfer for banking transactions.
• In charge in banking transactions, withdrawal cash and daily inquiry of current account balances.
• Generate monthly reports.
• Perform weekly and monthly bank reconciliation.
• Update weekly cash balances for bank and book of the company.
• Prepare weekly allocation for suppliers.
• In charge for monitoring of passbooks per bank.
• Monitor weekly and monthly cash remittance per bank account balances.

• Perform monthly variance analysis on profit and loss.
• Generate monthly comparative materials usage report.
• Generate monthly packing labor cost analysis.
• Translate management assumptions/projections into financial statement or other report format required.
• Generate other reports that required by management from time to time.
• Prepare of monthly reconciliation for account receivable trade against affiliated companies accounts payable.
• Prepared deductions every payroll period.
• Prepare the following journal vouchers (Payroll, Social Security System (SSS), and Accrual OF 13TH month).
• Gathered and summarized annual budget.

• Prepare voucher and issuance of checks for all branches.
• Prepare and update weekly and monthly report.
• Prepare monthly remittances : SSS, HDMF, PHIC and data tabulation for employees benefits.
• Prepare payroll weekly and every 15th and 30th day of the month for the monthly paid employees.
• Prepare deposits, withdrawals, and fund transfer for banking transactions.
• In charge in banking transactions like cash, check deposits, withdrawal of cash and daily inquiry of current account balances from banks.
• Filling cash vouchers and journal voucher