ANNA MARIE ARTIENDA
Lipa City
Summary
Well-organized and dependable EA with experience in supporting high-level executives. Skilled in managing complex schedules, coordinating company exhibits, meetings, and even running errands without issue. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative workload.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Executive Secretary I Coordinator
Bureau Veritas, Saudi Arabia
01.2014 - 01.2020
- Supported the Chief Executive Officer in managing daily activities and operations of the Jeddah and Dammam offices, including assigning and scheduling tasks for my senior colleagues.
- Records timesheet log using job-portal software, plans travel schedules, organizes meetings, and closely monitors the correspondence of the manager and other team members.
- Improved the office workflow efficiency by redesigning the filing system, enhancing the archiving records, and keeping track of all incoming and outgoing parcel activities.
- Drafted an addendum to existing contracts, and regularly monitored all signed agreements.
- Provided support with discretion for special projects, such as technical/commercial proposals to ARAMCO, when required.
- Initiatively coordinated communications with clarity and transparency, promptly resolved any customer or employee issues that arose, and therefore maintained retention.
- Assist with accounts receivables and accounts payables, and send monthly and yearly revenue reports to the finance controller.
- Coordinated with the head office branch for external auditors (PwC) for every annual audit by providing requested documents and responding to inquiries in a timely manner.
- Ensured a KPI target of less than 5 by handling the issuance of both internal and external invoices each day.
- Achieved significant cost reductions through proactive control of office supply inventories within just a single year.
- Oversee the collection of past due invoice payments through phone calls, emails, mail, and even in-person office visits.
- Handled petty cash disbursement and reimbursement.
Education
BSc. - Computer Science
Asian College of Science & Technology ACSAT
High School Diploma -
Rizal High School
Skills
- MS Office Suite
- Microsoft Teams
- Lotus Notes
- WordPress
- Asana
Certification
- Certificate in Admin, Secretarial & PA, 2023, elearningcollege.com
- Diploma in Accounting & Finance, 2023, elearningcollege.com
- Certificate in Contact Center Services NC II, 2023, TESDA
- Professional Diploma in Excel, 2020, Shaw Academy
Timeline
Executive Secretary I Coordinator
Bureau Veritas, Saudi Arabia
01.2014 - 01.2020
BSc. - Computer Science
Asian College of Science & Technology ACSAT
High School Diploma -
Rizal High School
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