Angelica Marie C. Tan

• Validate vendors’ billings, record vendors’ invoices, and prepare journal entries in QuickBooks
• Attend to vendors’ concerns and issues on billings and payments and ensure closure and settlement.
• Monitor and analyze monthly expense and prepare necessary accrual entries.
• Prepare accounts payable schedule.
• Maintain records of check disbursements and cash monitoring.
• Prepare monthly bank reconciliation.
• Prepare supporting documents and schedules and process payment for applicable Government Taxes (WHT – Ex, VAT etc) except for Compensation Tax.
• File and scan documents as needed.
• Prepare credit/debit memo for billing adjustment.
• Monitor credit card expenses of employees and process payment accordingly.

OVERALL PURPOSE: Ensures the accuracy of stocks received from and returned to suppliers, as well as the accurate and prompt payment to suppliers.

MAJOR RESPONSIBILITIES:

• Checks the accuracy of the stocks received in warehouse and various branches in terms of quantity, description and cost as well as the stocks returned to suppliers prior to posting. Consults Buyers on any discrepancies between suppliers’ invoices and purchase orders and ensures that all documents with alterations are duly countersigned by the Purchasing Manager and Asst. Purchasing Manager or her representative.
• Ensures the accurate and timely processing of accounts payable by comparing the terms and discount stated in the purchase orders with the Vendor Transaction Agreement (VTA) provided by Purchasing Department. Ensures that all deductions and for add backs are computed accurately and applied promptly against all accounts payable through timely preparation of debit/credit memos.
• Processes noontime receiving on time.
• Maintains orderly files of suppliers’ invoices, purchase orders and debit memos and ensures that everything is accounted for.
• Entertains suppliers’ inquiries and/or complaints in connection with unpaid accounts or any discrepancies through buyers.
• Reconciles the balances of assigned accounts per subsidiary ledger with the general ledger. Ensures the completeness and accuracy of all end of month reports with actual documents.