Summary
Overview
Work History
Education
Skills
Software
Affiliations
Work Availability
Certification
Accomplishments
Languages
Timeline
Receptionist
ANALYN VALDUEZA

ANALYN VALDUEZA

Purchasing Clerk
City Of Santa Rosa

Summary

Detail-oriented Purchasing Professional with over 10 years of experience in tracking and managing orders from vendors to consumers. Recognized for securing the best prices on goods while maintaining high quality standards. Skilled in meeting tight deadlines within fast-paced environments, demonstrating exceptional organizational and record-keeping abilities. A hardworking team player committed to driving efficiency and delivering results.

Overview

10
10
years of professional experience
4
4
years of post-secondary education
5
5
Certificates

Work History

Purchasing and Shipping Coordinator

HTC, co. Ltd.
auckland, new zealand
02.2024 - Current
  • Involves managing the acquisition of goods and services required for the company’s operations, ensuring cost effectiveness, quality, and timely delivery.
  • Coordinate with suppliers, freight forwarders, and internal departments, to maintain a streamlined purchasing process.
  • Purchase Order Management: Create, review and process orders accurately and efficiently. Track and follow up on order status, resolving any discrepancies or issues that may arise during the purchasing process
  • ETDs and ETAs Update: Coordinate the timely delivery of goods and monitor order status by updating estimated delivery dates and arrival dates, resolve any issues that may cause delays
  • Generate weekly reports and analyze purchasing data to identify areas for improvement. Proactively suggest process improvements and drive efficiency in the purchasing function.
  • Collaborate with other departments to align purchasing strategies with organizational objectives. Communicate and cooperate effectively to meet departmental needs
  • Communicate PO shipping status to staff to advise changes, delays, receipt confirmation and other relevant information
  • Supplier Payments: Handle and expedite emergency or rush orders and arrangement payments when necessary to prevent disruptions to business operations
  • Reconcile Supplier Invoice, Packing slip or Pro-forma invoice to shipment information- costs and quantities for each product
  • Daily review of email to ensure all system PO and shipping information are updated and available
  • Inventory Maintenance: Inventory records are accurate at all times. Assistance in stock investigations and stock count discrepancies, creating new products and price and availability requests
  • Receipt stock into the system upon receipt of signed put-away sheet or delivery confirmation from warehouse
  • File all documents relating to each shipment and send to the Finance department
  • Assist with the day to day Purchasing and Shipping activities
  • Perform other duties as required from time to time

Purchasing Clerk

Nippon Paint (Coatings) Philippines, Inc
Cabuyao
01.2016 - 01.2023
  • Verified quantities received against bills of lading, contracts, purchase requests and shipping documents
  • Utilized Oracle purchasing system to keep accurate records of orders
  • Ordered materials and supplies for 100+ persons in the company with multiple remote locations
  • Obtained multiple price quotes from suppliers to identify most reasonable costs for goods
  • Prepared purchase orders and sent to distributors and suppliers
  • Contacted vendors to determine order status and communicate discrepancies with shipments
  • Sourced new vendors for purchasing needs
  • Researched potential products, vendors and services to compare price and quality
  • Analyzed competitive prices, products and market-related information
  • Managed monthly purchase order shipments by deadline and cancellation dates
  • Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors
  • Negotiated prices for materials with distributors, agreeing on mutually beneficial deals
  • Conducted market research to determine appropriate pricing
  • Reconciled accounts with purchase receipts and consulted yearly budget to stay within spending limits
  • Prepared Monthly Report for all local purchases and distribute to all department heads for their expenses
  • Built competitive bidding environment with broad range of suppliers
  • Collected operations data and created spreadsheets detailing trends
  • Facilitated product selections for customers, including using proper forms to assure selection accuracy
  • Do close bidding for infrastructure projects and help the engineering department for the selection of the contractor.
  • Helps the department head to improve and implement policies to reduce cost and eliminate waste.
  • Reviewed proposals, qualified vendors, and recommended optimal suppliers.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.
  • Performed monthly reconciliation of open purchasing orders.
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Recommended metrics for product availability, costs, and delivery to advance business objectives.
  • Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.

Purchasing Clerk

J. Alcabasa Manpower Services for Nippon Paint
05.2015 - 01.2016
  • Coatings) Phils.
  • Apply all the company products per SKU on FDA, PDEA and DDB
  • Do monthly reports on all the permits and licenses
  • Purchase local orders for all company branches
  • Interviewed suppliers and asked for quotes to determine best possible pricing for materials purchasing.
  • Verified accuracy of bills of lading, contracts and purchase requests.

Education

BBA - HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT

Polytechnic University of The Philippines
06.2011 - 04.2015

Skills

Knowledgeable in Oracle and SAP systemundefined

Software

SAP

ORACLE

MICROSOFT 365

IBM Email

MICROSOFOT OFFICE

Affiliations

NIPPON PAINT LFG V.I.T.A.L.S. CULTURE EMPOWERMENT

Ambassador

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Certification

Social Media Management Certification

Accomplishments

Becomes the company's Core Values Ambassador representing the Philippine office site.

Languages

English
Upper intermediate (B2)

Timeline

Purchasing and Shipping Coordinator

HTC, co. Ltd.
02.2024 - Current

Social Media Management Certification

02-2024

Graphic design w/ Canva

02-2024

Wordpress and Marketing

02-2024

Copy writing

02-2024

Facebook Ads Autopilot

02-2024

Purchasing Clerk

Nippon Paint (Coatings) Philippines, Inc
01.2016 - 01.2023

Purchasing Clerk

J. Alcabasa Manpower Services for Nippon Paint
05.2015 - 01.2016

BBA - HUMAN RESOURCES DEVELOPMENT AND MANAGEMENT

Polytechnic University of The Philippines
06.2011 - 04.2015

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ANALYN VALDUEZAPurchasing Clerk