Ailyn G. Cacho-Otivo
Puerto Princesa City, Palawan
Summary
Dynamic Senior Operations Manager with a proven track record at Paragua Distribution, Inc., a Local FMCG Company, enhancing productivity through strategic planning and KPI reporting. Expert in operations management, I foster a culture of continuous improvement while mentoring teams to achieve operational excellence and optimize resource allocation.
To start an enjoyable new career that will eventually lead to the overall growth of my profession while contributing to the productivity of the organization.
Overview
17
17
years of professional experience
Work History
Senior Operations Manager
Paragua Distribution, Inc
04.2019 - 09.2024
- Assisted in monitoring daily operations, identifying areas for improvement and optimization for both Admin and Sales Team.
- Approved payments to Supplier
- Review and Negotiate All Distributorship Contracts prior to Approval and Signing of General Manager
- Coordinate and Discuss Supplier Contract summary to the team for proper implementation
- Monitor operational costs, negotiating better rates and terms with suppliers and optimizing supply chain logistics.
- Review and Assess New Distributorship offers.
- Escalate the approved Annual and Monthly Sales Target to the team .
Operations Manager -Admin
Paragua Distribution, Inc.
09.2014 - 03.2019
- Strengthen the skills and responsibility of the Team Leaders by mentoring them and encourage to do the same on their team members and fostering a culture of continuous improvement.
- Ensures the accurate reporting of financial data while starting to establish our Companies owned Tax Team and have fulltime Bookkeepers.
- Prepares the Companies Monthly Sales Report. Controls the distribution of Sales Data to Sales Team.
- Developed and proposed strategic plans aligning with organizational goals, ensuring optimal resource allocation.
Accounting Head/Accounts Payable Officer
Paragua Distribution, Inc.
12.2011 - 08.2014
- Ensures that all data needed for financial reporting has been submitted to the Third Party partners.
- Oversaw financial reporting, ensuring accuracy and adherence to regulatory standards.
- Prepares the Mock Company P&L and Truck operations.
- Developed and implemented accounting policies to enhance compliance and operational efficiency.
- Ensures the timeliness of claims submissions to supplier, monitor until the refund issuance.
- Conducting internal and Field audits, trained and established the Audit Department Team.
- Managed team performance, mentoring staff to improve skills and productivity.
Purchaser / Human Resource Officer
Paragua Distribution, Inc.
10.2009 - 11.2011
- Developed and maintained supplier relationships to ensure seamless procurement processes.
- Analyzed market trends to identify cost-effective purchasing opportunities.
- Ensures to release updated Pricelist as approved both by Management and according to agreed contracts with the suppliers.
- Coordinated inventory management to prevent stockouts and overages.
- In-Charge of the hiring process, issue letters of communications or instructions and memo against violations.
- Assist the GM in conducting evaluation of personnel performances.
Inventory Clerk /Sales Encoder
Paragua Distribution, Inc.
07.2007 - 09.2009
- Observes and coordinates cut-off time with other departments.
- Ensures the timeliness of inventory variance reports for both warehouse and truck inventories.
- Evaluates inventory integrity and gives recommendation to the management if their are issues to address
- Ensures smooth operation and transition from Accounting Approval to No Overdue Accounts, acceptance and deadline of PO's, invoicing,pick up, delivery, returns retrieval and returns documentations.
- Trained new staff on inventory control/sales encoding, procedures and systems.
Education
Bachelor of Business Administration: Marketing
Palawan State University
Puerto Princesa City, Province Of Palawan, Philippines04-2005
Skills
- Strong communication skills
- Strong Leadership and mentoring capabilities
- Experience in Local FMCG Company Operations Management
- Data Analysis
- Familiar with TradeEdge DMS, NetSuite Accounting Software
- Proficient with Google Sheets (formulas, pivot tables and data organization
Timeline
Senior Operations Manager
Paragua Distribution, Inc
04.2019 - 09.2024
Operations Manager -Admin
Paragua Distribution, Inc.
09.2014 - 03.2019
Accounting Head/Accounts Payable Officer
Paragua Distribution, Inc.
12.2011 - 08.2014
Purchaser / Human Resource Officer
Paragua Distribution, Inc.
10.2009 - 11.2011
Inventory Clerk /Sales Encoder
Paragua Distribution, Inc.
07.2007 - 09.2009
Bachelor of Business Administration: Marketing
Palawan State University
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